The recent COVID-19 pandemic has forced the global workforce transition from in-office to remote work. Because hundreds and thousands of people are working from home, communication and collaboration tools have seen a massive boon in usage. 

There is more than ever the need for a highly reliable, secure and agile productivity suite. This new hybrid work environment has created a great demand for a suite of tools that team members of all sizes can leverage to streamline their collaboration. 

This is where Google Workspace comes to play. Often, the suite of apps is confused with Google’s another subscription service called the Google One. But they are not the same.

What is Google Workspace?

Google Workspace is technically the rebranded G suite which Google has done to implement the improvements of integrations of their tools.

 It is in fact a better representation of the G suite. Google Workspace is essentially a collection of Google’s collaboration and productivity tools, software, and products. It is a suite of web applications and services built on Google’s computing infrastructure. 

Not only Google changed the name, but many of its products have different logos and color schemes now to represent the seamless integration of their tools. 

Google Workspace’s apps include the Gmail, Google Drive, Google Docs, Google Slides, Google Meet, Forms, Keep, Calendar, and so much more.

What is Google One?

Google One is the Google’s subscription service that the company offers to expand their online cloud storage options.

 It is like a paid subscription service with a tiered plan to expand your cloud storage. It comes with a set of cloud-based data management tools that Google offer to put all your digital stuff in place. It gives you great parks on top of expanded storage all in one shareable plan. So, when you sign up for Google account, you get 15 GB of free storage. 

Now this storage is shared across Google Drive, Gmail, and Google Photos. If you need more storage, Google One offers you more storage plus seamless backups for all your devices with tiered plans starting at 100 GB of storage and going all the way up to 2 TB.

Difference between Google Workspace and Google One

Tool used for Google Workspace vs. Google One

 – Google Workspace is a software suite of web applications and services built on Google’s computing infrastructure. It is a package of several Google collaboration and productivity apps, including Gmail, Google Drive, Google Docs, Google Slides, Google Meet, Forms, Keep, Calendar, and more. 

Google One, on the other hand, is a paid subscription service with a tiered plan to expand your cloud storage. It is like a personal storage management tool.

Features included in Google Workspace vs. Google One

 – Google One offers you more storage plus seamless backups for all your devices with tiered plans starting at 100 GB of storage and going all the way up to 2 TB. It is a personal storage management tool ideal for personal use. 

With Google One you get more storage across Google Drive, Gmail, and Google Photos, plus additional Google benefits and features. 

Google Workspace is the professional version of a Google account preferably used by businesses and government agencies. It offers more professional features like email marketing, appointment scheduling, business Gmail, and more.

Pricing between Google Workspace vs. Google One 

– The pricing structure is very different for both the services. Because Google Workspace is a professional subscription service that charges you depending on the number of users. 

The lowest plan is the Business Starter plan that starts at $6 per month per user and then there’s a premium Business Plus plan which costs $18 per month per user. 

Google One, on the other hand, is a freemium service and the basic plan starts at nearly $2 per month or $20 annually and gives you 100 GB of storage. The premium plan offers up to 2 TB of storage at $10 per month or $100 yearly.

Google Workspace vs. Google One: Comparison Chart

Summary of Google Workspace vs. Google One

In a nutshell, both are very different services with different product design and purpose. Google One is a simple tiered service that offers more storage plus additional benefits and features such as seamless backups across all your devices. The plans start at 100 GB of storage and go all the way up to 2 TB. Google Workspace is a professional software suite of web applications and services built on Google’s computing infrastructure ideal for business use. It comes with advanced communication and collaboration capabilities. Google Workspace gives you greater control that isn’t possible with Google One.

FAQ

Is Google One part of Google Workspace?

Google One is a freemium storage management service only available for personal Google accounts, but you can subscribe to both Google One and Google Workspace through your personal Google account.

What is the difference between Google and Google One?

Google is the search service whereas Google One is a subscription plan for expanded storage that gives you more storage options across Gmail, Google Drive and Google Photos. You can also share your subscription with your family.

What are the disadvantages of Google Workspace?

Previously referred to as G suite, Google Workspace is an excellent productivity tool that has everything to make communication and collaboration a breeze. But there are no productivity tools for productivity. It has its fair share of pros and cons.

How is Google Workspace different?

Google Workspace is essentially a business focused service with a monthly fee per user. While many of the apps included in Google Workspace are the same used by individual consumers, it brings all them together into a simple software suite that delivers extra features and benefits.

How do I upgrade from Google One to Google Workspace?

First, you have to sign in to your Google Admin console with your administrator account and go to Billing in the Menu tab. Then you have to select the Google Workspace edition you want and click Switch. Then follow the onscreen instructions to complete your transition.

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